Trade-fair support
Hotels, transport, interpreters and on-site coordination for the trade fair dates.
Business travel
Business visits and trade fairs, arranged locally
Trade fairs, factory visits and group travel. We arrange hotels, transport and interpreters locally.
Services
The itinerary follows your business, not a fixed tour
Company and factory visits
The purpose of the visit, appointment availability, the order of cities and the necessary documents.
Delegations
Participants, vehicles, hotels, meals and key timings.
Business events
Venues, equipment, interpreters and guest reception.
Film shoots
European locations, crew, vehicles and travel between cities.
Private travel
Once business commitments are agreed, private travel planned around your schedule and privacy requirements.
Company delegations and small business groups
Trade fairs and meetings first, then the route
We start with fixed meetings and essential destinations, then arrange transport, hotels and interpreters. This suits teams with limited time and several appointments.
Trade fair teams and multi-city groups
Larger groups, several cities, one clear plan for each day
Each participant receives meeting points, transfer details and trade fair information in advance. We agree any changes to the plan with you.
Selected work
Project examples
Consumer electronics · Trade fair
IFA Berlin trade fair group, consumer electronics (50+ people, 8 days)
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Task
More than 50 people travelled to Berlin for the trade fair. We arranged transfers, hotels and on-site coordination.
What we did
- Scheduled transfers and group movements around exhibition opening hours
- Coordinated hotels, meals and on-site contacts
- Arranged interpreters and shared a daily programme with all participants
- Managed changes and return travel arrangements as required
Result
More than 50 people followed a coordinated exhibition schedule over 8 days.
Company delegation · Business visit
Switzerland three-city business visit (5 people, 4 days)
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Task
Four days in Geneva, Bern and Zurich. Meeting times were fixed, and the route followed them.
What we did
- Planned the order of cities around meeting times
- Arranged intercity transport and hotels
- Prepared visit documents and coordinated local contacts
- Adjusted the itinerary when meeting times changed
Result
Five people completed the three-city visit in four days.
Cross-border visit · VIP hosting
Netherlands, Germany and Poland business visit (8 people, including a VIP, 9 days)
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Task
Three countries and several cities. The group travelled together, with separate hosting for the VIP.
What we did
- Arranged transport and hotels in four cities
- Managed the VIP’s requirements separately from those of the group
- Arranged interpreters and local guest support
- Shared details of the next stage with everyone each day
Result
One itinerary for eight people across four cities over nine days.
How we work
How we work
- 01
Understand the purpose
The purpose, group size, essential commitments and preferences.
At this stageA short note of the brief and the scope - 02
Outline the itinerary
The order of cities, key visits, daily schedule and hotel standards.
At this stageOutline itinerary and priorities - 03
Confirm locally
Contact local suppliers and confirm each appointment, transport booking and guest arrangement.
At this stageConfirmed arrangements and outstanding matters - 04
Support the trip
Provide the agreed support and respond to changes during the trip.
At this stageFinal itinerary and contact details
Before you contact us
Useful to know before you contact us
You do not need every detail. Send what you know. We will confirm the rest with you.
- Fixed commitments: trade fair dates, meetings or company visits
- Who is travelling: numbers, roles and particular needs
- Destinations and daily pace: route, rest time and flexibility
- Service standards: hotels, transport, meals and budget
- Language: interpreting and meeting materials
- Changes: decision-makers, fixed commitments and alternatives
FAQ
Frequently asked questions
How are costs calculated?
We agree the scope based on your destinations, group size, duration, required work and hotel standards, then send a proposal. Hotel, transport and other third-party costs are listed separately from our fee. The confirmed scope forms the basis of the service.
How early should we contact you?
Contact us once your trade fair dates or visit objectives are clear. Hotels, transport and interpreters can book up around major trade fairs. We can also assess short-notice requests: tell us your dates and objectives, and we will explain what is still possible.
Can you arrange interpreting?
Yes. Language support can be arranged to suit the subject, language and length of the meeting. Please send the agenda in advance.
Can you provide a visa invitation?
We can help coordinate documents for a genuine visit. An invitation must be issued by the appropriate host on the basis of the actual visit. We cannot guarantee that an invitation or visa will be issued.
Which countries do you cover?
We are based in Germany. Projects can also include Switzerland, the Netherlands, Belgium, France and Poland. We check each destination, transport connection and local service when preparing the proposal.
What if the trip is delayed?
We agree contact arrangements and decision-making responsibilities in advance. If a delay occurs, we adjust the itinerary around your appointments and the services still available. Any additional third-party costs or significant changes to the trip require your confirmation first.
Direct contact
Have a project in Europe?
Tell us what you need, where and when. We reply within one working day to let you know whether we can help and how we would approach it.