01Projects
Project examples
Examples of trade fair groups, business visits and on-site checks we have handled.
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Consumer electronics · Trade fair
IFA Berlin trade fair group, consumer electronics (50+ people, 8 days)
Berlin / 50+ people / 8 days
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Task
More than 50 people travelled to Berlin for the trade fair. We arranged transfers, hotels and on-site coordination.
What we did
- Scheduled transfers and group movements around exhibition opening hours
- Coordinated hotels, meals and on-site contacts
- Arranged interpreters and shared a daily programme with all participants
- Managed changes and return travel arrangements as required
Result
More than 50 people followed a coordinated exhibition schedule over 8 days.
Company delegation · Business visit
Switzerland three-city business visit (5 people, 4 days)
Geneva—Bern—Zurich / 5 people / 4 days
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Task
Four days in Geneva, Bern and Zurich. Meeting times were fixed, and the route followed them.
What we did
- Planned the order of cities around meeting times
- Arranged intercity transport and hotels
- Prepared visit documents and coordinated local contacts
- Adjusted the itinerary when meeting times changed
Result
Five people completed the three-city visit in four days.
Cross-border visit · VIP hosting
Netherlands, Germany and Poland business visit (8 people, including a VIP, 9 days)
Amsterdam—Hamburg—Berlin—Warsaw / 8 people, including a VIP / 9 days
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Task
Three countries and several cities. The group travelled together, with separate hosting for the VIP.
What we did
- Arranged transport and hotels in four cities
- Managed the VIP’s requirements separately from those of the group
- Arranged interpreters and local guest support
- Shared details of the next stage with everyone each day
Result
One itinerary for eight people across four cities over nine days.
Sports event · Group hosting
Germany, Belgium and France sports spectator group (about 30 people, 7 days)
Frankfurt—Cologne—Brussels—Paris / about 30 people / 7 days
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Task
With match times fixed, we planned cross-border transport, hotels and group arrangements around them.
What we did
- Planned destinations and transfers around match times
- Arranged vehicles, hotels and group meals
- Set meeting, admission and departure times in advance
- Managed cross-border journeys and changes to group arrangements as they arose
Result
About 30 people visited four cities in seven days.
Automotive · Film
European shoot for an automotive company
Several European locations / film crew / by shooting date
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Task
The shoot covered several cities, requiring locations, personnel and vehicles to be coordinated with local requirements.
What we did
- Checked locations and local suppliers’ responsibilities
- Coordinated vehicles, equipment and crew travel
- Coordinated location permissions and local suppliers
- Prepared alternatives for changes in the weather or shooting schedule
Result
One production schedule covering filming, travel and crew arrangements.
Public sector · Investment event
European investment seminar
Europe / government delegation and invited guests / preparation through the event day
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Task
We translated the investment promotion agenda into practical arrangements for the venue, guests and event programme.
What we did
- Coordinated the venue, equipment and movement of guests
- Arranged guest reception and interpreters
- Prepared the running order, presentation materials and allocation of responsibilities
- Coordinated delivery of the event to the agreed timetable
Result
A coordinated event plan covering the programme, delegation and team responsibilities.
Supply chain · Visit
Supplier visit in Germany
Germany / nominated supplier / from the visit to the written report
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Task
The client did not travel. We met the supplier and followed the agreed written agenda.
What we did
- Confirmed our authorisation, the contact person and the agenda
- Attended the meeting and checked the information provided
- Prepared meeting notes and follow-up questions
Result
The client received the meeting notes and a follow-up list.
Trade fair · Representation
Trade fair meetings and research
European exhibition venue / agreed exhibitor list / during the trade fair
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Task
The company could not send its own staff. We collected information from the specified exhibitors.
What we did
- Arranged meetings by sector and topic
- Shared materials and recorded the main discussion points
- Organised exhibitor materials and contacts for follow-up
Result
An organised information pack to help the client assess suppliers and follow up.
Industrial equipment · Export
Used machine-tool inspection and shipment, Germany to Hong Kong
Germany—Hong Kong / used machine tool / from inspection to loading
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Task
Before shipment, we documented the visible condition of the machine and coordinated packing and transport in Europe.
What we did
- Photographed the machine and nameplate and filmed it in operation, following the agreed checklist
- Organised the documentation for the client
- Coordinated dismantling, packing and loading
- Prepared the documents requested by the freight forwarder
Result
The client received the on-site documentation and loading details to support the onward shipment.
Equipment trade · Delivery
Equipment delivery, Germany to the Netherlands
Germany—Netherlands / industrial equipment / from documentation to handover
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Task
We coordinated delivery, transport and cross-border documentation.
What we did
- Checked the parties involved and the delivery address
- Clarified invoicing requirements with those responsible for tax matters
- Prepared transport and delivery documents
- Coordinated the carrier and delivery appointment
Result
Consistent delivery documentation for the responsible parties to review and retain.
Documents and samples · Handover
Document and sample handover in Germany
Germany / nominated recipient / from handover to proof of receipt
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Task
We handed the specified documents or samples to the agreed recipient.
What we did
- Checked the documents, samples and recipient details
- Delivered them at the agreed time and provided the necessary explanation
- Recorded the time and circumstances of the handover
Result
The client received proof of receipt and a brief handover report.
Warehouse · Goods-in check
Stock count and defect report in Germany
German warehouse / specified goods / on arrival
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Task
We checked quantities, packaging and visible defects against the client’s list.
What we did
- Counted the goods and checked their labels
- Photographed packaging and defects as requested
- Recorded quantity discrepancies and where they occurred
- Reported matters requiring clarification by another party
Result
A stock count, photographic record and list of discrepancies.
Client names are omitted. The photographs illustrate the setting.
